Request e-invoicing

E-invoicing is a flexible and secure way to manage your invoice payments easily and on time.

Authorize e-invoicing in your online bank:

  1. Log in to your online bank.
  2. Follow your bank’s instructions for subscribing to e-invoicing. The invoicer can be found either by the name “Suomen teknisen viestinnän yhdistys ry” or by the business ID “1634339-0”.
  3. For identification you will need the invoice reference number, which you can find on your previous membership fee invoice.

When you subscribe to e-invoicing, you can define additional settings for the subscription, such as automatic payment of invoice.

Once you have subscribed to e-invoicing in your online bank, you will receive your membership fee invoices directly in your online bank.

Any other event invoices from STVY, such as conference participation fees, will also be sent directly to your online bank if you register for the event using the same the email address that is already found in the membership register. This is the email address to which you receive all e-mails that STVY sends to our members.

Frequently Asked Questions

What is an e-invoice?

An e-invoice is an electronic invoice that is delivered directly to your online bank. Invoicing details, such as the invoice amount, due date, and payee, are pre-filled.

For companies, the consumers’ e-invoices (e-lasku) are called online invoices (verkkolasku), and they are sent directly to the company’s e-invoicing address. An individual member can request to have the membership fee invoice sent directly to their company if this is what you have agreed. In this case, our treasurer will need the company’s EDI/OVT information and the name of the e-invoice operator.

I am a new member, how can I subscribe to e-invoicing?

If you are a new member and have just received your first membership fee invoice, you can subscribe to e-invoicing while paying the invoice in your online bank. Use the reference number on your invoice when subscribing to e-invoicing.

Why is e-invoicing the best option?

  • E-invoicing is completely free for you, with no handling or postage fees.
  • E-invoices are always delivered quickly and do not get delayed in the mail or lost in your email junk/spam folder.
  • Your invoicing details are correct and ready in your online bank, preventing any typing errors.
  • If you wish, you can turn on automatic approval for e-invoices in your online bank, so you do not need to manually approve each invoice.
  • E-invoicing is the most environmentally friendly option.

How do I know when a new e-invoice has arrived?

You will usually easily notice a new e-invoice in your online bank. What else is possible depends on your online bank. For example, you can enable notifications for new invoices, reminders for upcoming due dates, or automatic approval and payment of the invoice.
If you have not chosen automatic approval for e-invoices, the invoice will never be paid from your account until you have specifically approved it.

Is it mandatory to pay the e-invoice by the due date?

Yes, the e-invoice must be paid by the due date. If you are unable to pay the invoice by the due date, please contact our treasurer as soon as possible.

If you have not paid the membership fee invoice by the due date, you will receive a reminder email from us with the invoice as a PDF attachment.

Can I edit the e-invoice?

In your online bank, you can change the account for the e-invoice or bring the due date forward. You can also set the e-invoice to be paid automatically on the due date, which helps ensure that the invoice is paid on time, even if you forget to approve it separately.

Why haven’t I received an e-invoice for my membership fee even though I ordered it?

There was likely an error in the e-invoice ordering process. Membership fee invoices are sent in January, and if switching to e-invoicing was unsuccessful, you will continue to receive the invoice in PDF format via email. Pay your membership fee using the information in the PDF. Then, order a new e-invoice proposal. Start by logging into your online bank and deleting any old e-invoice agreements. The next day, create a new e-invoice agreement.

Can I switch back to a PDF invoice if I want to?

Yes, you can. If you want to switch your e-invoice back to a PDF invoice sent via email, cancel the e-invoice order in your online bank (select the invoicer and cancel the e-invoice order). We will receive a cancellation notice from the bank and will switch your billing method back to a PDF invoice.

How do I transfer the e-invoice to another online bank?

First, cancel the e-invoice in your old online bank. Log into your online bank, go to the e-invoice management section, and cancel the e-invoice order. Then, order the e-invoice again in your new online bank.

Why did I receive the conference invoice via email in PDF format even though I ordered the membership fee as an e-invoice?

Our membership registry identifies individuals by email address rather than by name. If you register for the conference using the same email address that receive the e-mails sent by STVY to our members (e.g., your personal Gmail address), our registry can match your registration to the person already in the registry and send the e-invoice if that person has already ordered one. If you use a different email address for registration (e.g., your work email), the registry cannot link it to your existing e-invoice order and will send a default PDF invoice to this “new” person.